Outlook is one of the most widely used email clients in the business world. The integration with the Microsoft Office suite means that this mail client has been entrenched in the business environment. With the many different sizes and shapes of today’s businesses, we investigate if one size truly fits all with the great number of other mail clients and multiple new mail features which are available today.
Many people use Outlook because it is the email client provided—and often required—by their workplace. And although Outlook still is the main Windows mail client to businesses, that alone should not necessarily suffice as good enough merit to stand on its own.
A number of email clients offer a variety of features; some features works perfectly with Outlook, others do not. Some email clients offer productivity optimization features, some stick with just the basics. In the end, you should opt for the email client which offers the features you need, but does so reliably and within your budget.
Here are our innovative top 5 productivity mail features which will help your company and employees to become more efficient in handling their emails and reaching that magic inbox zero goal and say farewell to email stress.
This feature is new to email. It was integrated into email after the success of various speed reading apps by the likes of companies such as Spritz and Spreeder.
We suggest you have a look at the email client Mailbird’s speed reading feature. Mailbird was the first to bring the speed reading technology to email and the feature allows you to speed read through your emails at a pace you can easily adjust to your liking. The speed reading feature will make everyone read faster through their emails – users experience double the reading pace without effecting the comprehension of the substance.
when you reply to email messages, you might sometimes find it faster and clearer to type your responses next to the statements within the body of the original message. In-line replies help you to keep track that you have answered all questions and commented on necessary information in your replies.
However, In-line replies can get confusing. Sometimes they blend in too well with the rest of the email and you end up either having to hunt through the messages to find them or else color code them to make them clear. And, if you have more than just one person using in-line replies, it can quickly get really confusing.
For clarity, make sure you choose an email client who’s in-line reply automatically color codes “Your Name:” right in front of all the inline replies you make.
Data driven email management is still not available for most email clients. One of the best apps available is provided by the email client Mailbird. They call it the Wingman Productivity Booster, and it is a personal productivity coach that helps you to boost your productivity through the roof with targeted statistics. It tracks your emailing speeds, reports them back to you, and gives you personalized advice on how to increase your productivity based on how you manage your email.
You can use it to automatically put the most important stuff on top, to “snooze” emails so that you can remove them from your inbox and read them later, and it even reminds you to stay in touch with important people you have not spoken to in a while.
Multiple Account Support and POP3 Support
Manage any email account IMAP or POP3 supported in one place with Mailbird.
Too few of us actually use many of the keyboard shortcuts available by most email clients.
Some email clients have a more extensive keyboard shortcut listing. What is important is that you track which ones you use most frequently and which you could benefit from getting in the habit of using on a consistent basis. Set aside a couple of hours to learn your most used keyboard shortcuts – and learn them by heart. You will soon find that your navigation in your mails becomes much smoother and faster.
Quick Attachment Preview
Accessing email attachments is often a multistep process with no easy way to gain quick insight into the content. Make sure you choose an email client who offers a quick view of your attachment, to eliminate multiple unnecessary clicks when dealing with your email attachments. Most email clients offers this feature but some are rather useless and poor quality. Look for easily access to quick preview icons, turn on/off feature and a preview layout that suits you need the most.
Andrea Loubier who is the Cofounder and CEO at Mailbird, an email tech startup based in Bali that focuses on email security and productivity hacks on the most creative platform for email innovation ever. She is half American and half Filipino, thrives on diversity as a social connector, particularly for women in Asia that are leading influencers and founders of tech companies. With 7+ years of marketing, project and community management under her belt, she is a firm believer in the strength of women in the world of tech, in the fast-evolving startup ecosystem emerging across Asia.